Not going to lie, we have a LOT on our plates these days and I have a feeling we have less going on than most. Between work, daycare, family and friends, school events, extracurricular activities (we currently only have one!), house projects and day-to-day life, we always seem to have an overflowing todo list. Keeping a family organized, especially when three of them can’t take much responsibility, is a daunting task.
I have gone through SO MANY different methods trying to come up with one that works for all of us. There are tons of great task management apps (some even designed for family organization), calendars, websites, you name it. What I’ve finally settled on, at least for the moment, is a mashup of some of my favorites. I’ve learned through much trial and error, anything I hope to use MUST live on my phone. If it’s paper, it will be lost or destroyed. Probably at the bottom of the diaper bag and trust me, no one wants to find that mess. It must play nice with Siri. I’m almost always driving, juggling kids or hauling too many bags at the exact moment when I need to remember something. If I don’t make the note right then and there, it’s out of my brain in .2 seconds never to be heard from again. Lastly, it must be SIMPLE! There are many, many gorgeous and complicated apps out there that will try to redesign your entire life for you. They’re amazing, but they are not for me. I need simplicity. Multiple steps just won’t get completed, I don’t have the time or the energy. Not gonna lie. I am on a quest for simplification.
Must Haves for family organization:
1. task lists must live on my phone
2. accessible via Siri for jotting down tasks/thoughts
3. simple, simple, simple
Currently, my system consists of three components: iPhone reminders/calendar, Trello and IFTTT (If This Then That That). If you haven’t heard of or used the 2nd two, fear not. I was mostly using just the first one until recently.
You can do SO much with just your native iOS reminders and calendar. Seriously. I’m pretty sure my kids know how to do it at this point because they’ve listened to me talk at my phone so often.
– Add oatmeal to my groceries list
– Remind me to pay summer camp tuition next Tuesday
– What’s the weather tomorrow?
– Remind me to turn on the oven when I get home
The calendar is self explanatory and I always add any pertinent date specific items in there that are necessary to keep our family organized. Create a separate calendar for each family member, work, etc. and then share them with the appropriate people. You may also want to harass them endlessly until they are also in the habit of adding every event too. No pressure or anything.
In Reminders, I simply create a list for any group of tasks we typically have. I have a grocery list, a house list, a work list, etc. Anything and everything that pops into my head and needs to be accomplished, it goes on a list. I cannot be trusted to “remember” unless I get it out of my brain. I have plenty of things I do accomplish without needing to jot it down, but this system helps me keep on top of the big stuff.
The one main thing I felt was lacking with this system was prioritization. I also wanted a way to help organize larger, long-term projects so I set out to find a better way.
A few weeks ago I finally took a leap and explored Trello in depth. My world has shifted. I was looking for a way to organize certain projects for work and stumbled across a few templates and my brain exploded. In approximately 30 seconds (okay, maybe over the course of a few days), I downloaded my brain (and my previous to-do lists) into Trello and I haven’t looked back since. I’ll explore more in depth soon, but a few things I fell in love with are:
– drap and drop cards (just move them wherever you need them to be, no need to re-write.)
– checklists (the items don’t disappear so you can uncheck when they’re needed again, think grocery lists!)
– Linking cards between boards (you might have a home improvement board and want to assign a few tasks to your current week tasks, easy!)
– Pretty backgrounds (you can “steal” these even if you don’t have a paid account, more on that another day.)
To really throw you for a loop, you can then sync this all together using IFTTT (If This Then That) which is such a cool site/app. Essentially, you can make Trello (and many, many other apps/sites) sync information to your phone and vice versa.
Ok, so family organization in a nutshell? Find a simple system that you can do easily and stick with it! Try not to get distracted by all the pretty apps and sites that promise to make it easy. If you can find something that works in a similar way to your natural inclinations, that’s the way to go.
More to come on Trello and IFTTT.
What are your biggest todo list challenges? Do you have an effective strategy for your family organization?